Term to Term Transition
Mid-year Transition: Preparing for Semester 2
Action Required! Prepare for the new term ⬇️
The new semester's autorostered courses are available for -
Teachers starting December 21st and will go live to Students on January 8th.
Click an option below to open the corresponding instructions.
Beginning of Year: Prepping for Semester1
Step 1:
Crosslist Courses
New Crosslisting Tool in CanvasSteps 2-5:
FAQs
Will I lose everything in my current course at semester once rosters change?
No, nothing will be lost or deleted.
Autorostered courses are course shells with the next term's student ENROLLMENTS, so you as the teacher control the CONTENT. New semester courses will be added to your Course Dashboard and will not delete or overide your existing course content in your current course.
All content becomes Read Only in your current course once we reach the end of that term. The course is will remain viewable by students and staff after the term ends through Courses > All Courses > Past Enrollments.
Can I build a cumulative course of content even if my course is rostered as two separate semesters?
Yes, it is recommended that staff build one cumulative course as opposed to keeping content broken up by semester.
To build a cumulative course of content and not lose editing access to the first half once it becomes read-only, the above linked instructions guide teachers to import ALL content from their current semester 1 course into their new semester 2 course where they will continue to build content.
This allows teachers to unpublish outdated content and republish relevant content so that all students have content accessible in the same course.
Why did my current courses disappear off of my Dashboard once the new term courses populated?
When the new courses for S2 populated in Canvas, they likely pushed any courses that had not been “starred” or favorited off of your Dashboard. You can add these courses back to your Dashboard by clicking Courses → All Courses and starring the ones you want to see. Here’s a quick video to walk you through the process: https://youtu.be/D2P1zWxcNr0?t=18
EOY Transition: Preparing for Summer Access
How do I prepare a club/organization course for re-use next year?
These options only apply to courses that are "Default Term" and are manually-created which excludes auto-rostered courses created from eSchool sections.
Option 1:
If you want to keep the same course, you can remove users one-by-one by going to the People tab in the course > 3 dots > Remove from course. This allows you to keep the same course URL and self-enrollment link so that you don't have to relink it in spaces where that link is shared.
Option 2:
If you want to preserve a copy of the old course or allow users to stay enrolled with view-only access, make sure the course name has a year in it so it will be differentiated from the new version. Then, reach out to your Instructional Technologist who can "Copy This Course." In doing so, all content will be copied and teachers of the course will stay enrolled in the new course but it will be reset from student enrollments. There will also be a new course URL.
Key Understandings
