Term to Term Transition

EOY Transition: Preparing for Summer Access

EOY Canvas Communications

How do I prepare a club/organization course for re-use next year?

These options only apply to courses that are "Default Term" and are manually-created which excludes auto-rostered courses created from eSchool sections.

Option 1:

If you want to keep the same course, you can remove users one-by-one by going to the People tab in the course > 3 dots > Remove from course. This allows you to keep the same course URL and self-enrollment link so that you don't have to relink it in spaces where that link is shared.

Option 2:

If you want to preserve a copy of the old course or allow users to stay enrolled with view-only access, make sure the course name has a year in it so it will be differentiated from the new version. Then, reach out to your Instructional Technologist who can "Copy This Course." In doing so, all content will be copied and teachers of the course will stay enrolled in the new course but it will be reset from student enrollments. There will also be a new course URL.

Mid-year Transition: Preparing for Semester 2

Action Required! Prepare for the new term ⬇️

The new semester's autorostered courses are available for -

Teachers starting December 8th (one month early) and will go live to Students on January 8th.

 Click an option below to open the corresponding instructions.

Beginning of Year: Prepping for Semester1


Will I lose everything in my current course at semester once rosters change?

No, nothing will be lost or deleted. 

Can I build a cumulative course of content even if my course is rostered as two separate semesters?

Yes, it is recommended that staff build one cumulative course as opposed to keeping content broken up by semester.

Why did my current courses disappear off of my Dashboard once the new term courses populated?

When the new courses for S2 populated in Canvas, they likely pushed any courses that had not been “starred” or favorited off of your Dashboard. You can add these courses back to your Dashboard by clicking Courses → All Courses and starring the ones you want to see. Here’s a quick video to walk you through the process: https://youtu.be/D2P1zWxcNr0?t=18

Key Understandings